The Culture of Collaboration

Spontaneous Telepresence and Cisco's Collaboration Advances

An overlooked aspect of Cisco’s announcement yesterday of its new collaboration portfolio is tighter integration between the company’s telepresence and unified communications product lines. Collaboration tools are far more valuable—both from the vendor and customer perspectives—as part of an integrated strategy rather than as stand-alone solutions.

 

So far, telepresence has been largely limited to scheduled sessions and has had little integration with unified communications. The real benefit of unified communications is that it enables spontaneous encounters. Unified communications leverages presence (not to be confused with telepresence). Presence lets colleagues find each other, view each other’s availability on “buddy” lists or corporate directories and connect spontaneously through instant messaging, voice, web conferencing or videoconferencing. It’s also possible to do 1-click escalation from one mode to another.

 

The capability to connect spontaneously is essential in supporting the cultural shift to real-time collaboration. As I describe in The Culture of Collaboration book, the move towards collaborative business models is about shifting from the pass-along approach to work to “do it now together.” So as telepresence becomes integrated with unified communications, users will be able to escalate on the fly from IM, voice, and web conferencing to telepresence.

 

Cisco’s new TelePresence Expert on Demand integrates the immersive experience of telepresence with call handling features of unified communications. The product is optimized for business-to-consumer scenarios. A bank branch customer interested in a specialized loan investment or comprehensive relationship can connect instantly with the right expert (read salesperson) in a remote location. Patients at a regional medical clinic can gain access to specialist doctors. “The customer feels as if he or she is sitting across the desk from the expert,” notes Chris Thompson, senior director of marketing for Cisco’s unified communications group.

 

Using telepresence in this way is new and will provide many opportunities. However, the concept of expert on demand using video seems newer than it is. After a discussion last week with Chris Thompson about Cisco's upcoming announcement and uses for Cisco TelePresence Expert on Demand, I flipped through a book I wrote that was published in 1996 called Personal Videoconferencing. The book describes a broad range of uses for videoconferencing including the expert-on-demand model that Cisco is now marketing for telepresence. Experts I wrote about ranged from financial specialists to doctors to educators. At the time, US Bank, Huntington Bancshares and Citibank were conducting pilot programs using video banking kiosks linking customers with financial product specialists.

 

Telemedicine typically uses real-time video communications to link doctors with patients, doctors with doctors, and other health professionals with doctors and patients. As part of extensive research into telemedicine I began conducting in the 1990’s, I spent time with telehome nurses who deliver expertise to patients via video. While telepresence is currently cost-prohibitive for most home use, the technology could be used in nursing homes and care centers. Here’s a link to a column I wrote in 1997 on telehome healthcare for Telemedicine Today magazine.

 

Telemedicine can extend medical specialties to underserved populations including rural areas, developing countries and prisons. Considering that a drawback of telemedicine is the sub-optimal virtual environment of standard videoconferencing, telepresence could significantly enhance the experience for both patients and doctors.

 

While researching telemedicine in 1999, I visited Pelican Bay State Prison, a maximum security facility which houses California’s most violent criminal offenders. Pelican Bay is in Crescent City, California, a rural community where there is a real shortage of doctors, particularly specialists. Because many of California’s prisons are in underserved areas, the California Department of Corrections began using telemedicine in the late 1990’s to link doctors with inmates. Gastroenterologists, psychiatrists and other specialists saw patients at prisons throughout California via video from a telemedicine services center in Sacramento. Primary care doctors were on site with the patients. Telepresence could have enhanced these consultations.

 

Cisco’s TelePresence Expert on Demand will enhance remote expert applications with a more immersive and natural experience. Also, the product is a major step towards integrating telepresence with unified communications. Cisco says that full integration of telepresence with unified communications for enterprise collaboration is in the works. That advance is essential, because telepresence will become more spontaneous and part of work flow.

Collaboration and Marketing, Branding and Advertising

Should companies leverage collaboration as a marketing tool? That depends. Too many companies have embraced collaboration as a buzz word or initiative du jour without any real commitment to collaboration. The emperor has no clothes, so to speak. But it makes lots of sense for marketers to use collaboration in branding and corporate image campaigns if the rhetoric is based on something real.

Corporate social responsibility has hit the big time as advertisers discover that consumers and businesses are increasingly likely to buy products they associate with some greater good. The green movement falls under this umbrella. Incidentally, American Public Media’s Jill Barshay reported on this topic Tuesday, December 11 on the “Marketplace” broadcast. You can listen to the story or read a transcript here.

Similarly, collaboration can create a perception of value for consumers and business customers. A collaboration image suggests that the company is innovative, receptive and responsive. There are certainly companies that can make this claim and could really leverage collaboration from a marketing perspective. However, there are still many hierarchical companies that foster competitive cultures in which people live and work in fear and rarely interact outside of their functions, regions or business units. It’s ludicrous and ineffective for such companies to use collaboration as a buzz word or build campaigns around the idea—but it happens!

Currently, I’m researching how collaboration can be used effectively in marketing, branding and advertising. The bottom line is that campaigns must be based on reality rather than me-too marketing.

Collaboration's Sullied Past

I’ve been fielding lots of calls this month from HR people who are working on realigning their organizational cultures around collaboration. Collaboration is suddenly the initiative du jour. Seizing on this trend, many marketers are positioning products as collaboration solutions. These products range from copying machines to furniture.

But collaboration wasn’t always a good word. In The United States during World War II, the word meant conspiring with the Nazis. Edwin Black has written a fascinating investigative series for The Jewish Telegraphic Agency called “Hitler’s Carmaker.” The series (registration required) describes the alleged relationship between General Motors and the Third Reich. The words collaboration, collaborate and collaborator appear repeatedly in the series and in spin-off articles that Black has written, namely the one in the January 7, 2007 edition of The San Francisco Chronicle illustrated with an iron cross with the words “GM: Collaboration with Germany was Pervasive—and Persistent.” Clearly, the connotation of collaboration in these stories is different from the word’s current meaning.

While the skeletons of collaboration’s past periodically fall out of the closet, the new positive consciousness for collaboration is significantly impacting business and society. Manufacturers are slashing time-to-market. Scientists are developing disease cures in record time. And through the use of collaborative processes and tools, we can come together in real time to solve problems and make decisions.